Booking system for catering: tastings, appointments and jobs under control

Less phone ping-pong, more time in the kitchen

Everyday catering is appointment work: prospects want to sample, couples want consultations, corporate clients want quotes — and everything runs via phone, e-mail and notes next to the coffee machine. The actual work, the cooking, often gets the short end.

With VidiReserve you put your bookable offers online: tasting appointments and tasting evenings become events with a fixed number of participants — booked via your profile, the widget on your website or your booking link, around the clock and without your customers needing an app or an account.

If you prefer to review bookings first, switch on manual confirmation: every request comes to you first, and only after your yes is the date fixed. Confirmations and reminders are sent automatically — so prospects actually show up when the sample platter is plated.

Appointment and event management in one system

Alongside the events bookable online, you manage everything that comes in by phone or e-mail in the same calendar: consultations, pick-up appointments and catering jobs become entries of their own — with time, location and notes, marked as type "appointment" or "catering".

Recurring items become a series, for example the consultation window every Friday afternoon — up to 12 months ahead, and every single date stays individually editable if something comes up after all.

The result is a clear calendar overview: tastings, consultations and jobs at a glance, for you and your team. Double bookings on the same afternoon stand out immediately — before they happen.

Customer contacts in one place instead of paper chaos

Bookings automatically create contact profiles: with history, notes and everything you want to remember about a customer — from the favourite menu to the allergy in the team. Stored GDPR-compliantly on servers in Germany, and you can export your data at any time.

You also run cooking classes or workshops? Then the classes page is worth a look — classes run on the same system, no add-on module needed.

More on this: class booking system for classes & workshops

What does the booking system for catering cost?

The event plans start at €9.90 per month with 2 events bookable online at the same time and range up to €69 for unlimited events. Appointments and catering entries in the calendar are included in every plan — all features are available everywhere.

For deposits and ticket prices you store your own payment link (e.g. Stripe or PayPal) — payment goes directly to you. Pay yearly and you only pay 10 monthly prices; as an existing customer you keep your price permanently thanks to the price guarantee.

See all prices for events & classes

Frequently asked questions